Employee Clock In/Out

    A step-by-step guide to setting up and using the employee clock in/out system in MeeD POS, covering everything from adding a user to clocking in and out with a PIN.

    Employee ManagementApp: MeeD POS on iPadRequires admin access

    How to Set It Up and Use It

    Step 1 — Set Up an Employee User Account

    This only needs doing once per employee. Once a user is added, you can skip straight to the clocking-in section.
    1

    Open the Sidebar and Select Settings

    Tap the menu icon (☰) in the top-left corner, or tap the shop name, to open the sidebar. Scroll down to the System section and tap Settings.

    Opening the MeeD POS sidebar and selecting Settings in the System section
    2

    Select User Management

    On the settings screen, tap User Management in the left-side menu panel. You'll see a list of all employees in the system, with a "+ Add User" button in the top right.

    The User Management screen in MeeD POS showing a list of employees and an Add User button
    3

    Fill In the Details and Set a PIN

    Tap "+ Add User" and a form appears. Fill in: the employee's first and last name, a username for login, a 4-digit PIN (the employee will use this PIN to clock in/out), and a role, e.g. Cashier, Owner, Inventory Staff.

    Once complete, tap "Create User" in the top-right corner of the form.

    The Add User form in MeeD POS with fields for name, PIN, and role
    Each employee's PIN must be unique. Make sure employees remember their own PIN, since they'll need it every time they clock in or out.

    Step 2 — Clocking In

    4

    Open the Sidebar and Return to the Sales Screen

    Open the sidebar and tap Sales (the storefront sales section) to return to the main sales screen.

    Opening the MeeD POS sidebar and selecting Sales to return to the sales screen
    5

    Tap the Employee Name in the Top-Left Corner

    On the sales screen, you'll see the name of the currently logged-in employee (e.g. Pakorn Meesuk — Cashier) in the top-left corner. Tap that name to open the PIN screen.

    The MeeD POS sales screen showing the employee name in the top-left corner, tappable to open the PIN screen
    6

    Tap the "Clock In/Out" Button in the Top-Right Corner

    The system shows the Branch Login screen (a PIN screen with a purple background). Tap the Clock In/Out button in the top-right corner — no need to enter a PIN to open the app first.

    The MeeD POS Branch Login screen showing the Clock In/Out button in the top-right corner
    The Clock In/Out button only appears on the Branch Login screen. If you don't see it, check that you're on the Owner account app.
    7

    Enter the 4-Digit PIN on the Clock In/Out Screen

    The system switches to the Clock In/Out screen with a green background and a number pad. Have the employee enter their own 4-digit PIN.

    The MeeD POS Clock In/Out screen with a green background and a PIN pad
    8

    Confirm Clocking In

    Once the 4-digit PIN is entered, the system shows the employee's name with a "Not Clocked In" status and a green "Clock In" button. Tap it to confirm.

    The clock-in confirmation screen showing the employee name, a Not Clocked In status, and a Clock In button
    9

    Clocked In Successfully — Ready to Sell

    The system records the clock-in time and automatically takes the employee to the sales screen. They can start taking orders right away.

    After clocking in successfully, MeeD POS automatically takes the employee to the sales screen
    The clock-in time is automatically recorded in the employee shift report system. View it via Sidebar → Sales Reports.

    Step 3 — Clocking Out

    10

    Tap the Employee Name in the Top-Left Corner Again

    At the end of the shift, tap the employee name in the top-left corner of the sales screen the same way, to open the PIN screen.

    Tapping the employee name in the top-left corner of the sales screen to open the PIN screen for clocking out
    11

    Tap the "Clock In/Out" Button in the Top-Right Corner Again

    On the Branch Login screen, tap the Clock In/Out button in the top-right corner, the same as before.

    The MeeD POS Branch Login screen showing the Clock In/Out button for clocking out
    12

    Enter the PIN — the System Shows the Clocked-In Status

    Enter the employee's 4-digit PIN. The system checks the status and shows the employee's name with: a "Clocked In" status with the clock-in time, the number of hours worked so far, and an orange "Clock Out" button.

    Tap the Clock Out button to confirm.

    The Clock In/Out screen showing a Clocked In status with an orange Clock Out button
    13

    Clocked Out Successfully

    The system shows the message "All Done for Today" with a ✓, confirming the clock-out time has been recorded successfully.

    The clock-out confirmation screen showing the message All Done for Today
    View clock in/out times and total hours worked via Sidebar → Sales Reports → Employee Shift Report.

    Frequently Asked Questions

    An employee forgot their PIN — what do I do?

    The shop owner or admin can edit the PIN via Settings → User Management → select the employee's name → edit details.

    An employee enters their PIN and gets 'Incorrect PIN'

    Double-check the PIN was entered correctly. If it still fails, the shop owner should reset the PIN in User Management.

    Where can I view a clock in/out report?

    Go to the Reports menu → Employee Shift Report — it shows clock in/out times and hours worked for each employee.

    An employee clocked in or out incorrectly — can it be fixed?

    Currently, correcting past clock in/out records requires contacting the MeeD POS team for assistance.

    Need More Help?

    Still having trouble after setup, or want the team to walk you through it? Get in touch.

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